Here is the excel sheet which includes the departments surveyed. The findings have been been removed, but the other other information is left as a sample.  You will see that some departments have two worksheets, one with a (2) beside the name.  These are clinical departments who are surveyed twice a year.  The others with are non-clinical departments and only surveyed once a year.

Once I have the tracking form filled in, I send out a work ticket or email to
the appropriate department stating what needs to be done.  I keep copies of
these tickets/emails for my file.  I also place a note on the bottom of the
tracking form as to what I did.  I then place the due date on my Outlook
calendar and as a pop-up reminder.  If I have not heard from them, another
email is sent requesting an update.  Once an "AFI" is completed, I mark it on
the tracking form.